Book with us, you’re covered. If something goes wrong, we help make it right — fair for hosts and vendors. That’s the wehost promise.

wehost · Padrino Budget Builder

Don’t pay for the party alone.
Let padrinos cover a line.

Build your budget, then hand any line — cake, music, photos, the dress — to one padrino or split it between several. Each person gets a clear ask with their amount and a deadline, so you host the party instead of chasing money for it.

♥ Padrino example — the cake$650 · fully covered
Madrina Tía Rosa — $325 Padrino Uncle Joe — $325 Due 2 weeks before

Tap “Padrino covers this” on any line below to try it — cover all of it or just part, add as many padrinos as a line needs, and send each one their own email or text invite.

  • Split any line — full or partial
  • Multiple padrinos per line
  • Asks with a deadline built in
  • 11 celebration types · live total
Build my budget & split it ↓ See a padrino proposal ↓ Try tool #2: the seating chart ↓ For vendors: free lead alerts

The budget calculator underneath is still the planner-grade tool — realistic ranges for 10 celebration types, plus a Custom celebration builder for everything else (Halloween, New Year’s, retirement — name it yourself), no spreadsheets, no guessing. The padrinos are what make the total actually reachable.

Candlelit celebration table with white roses, gold votives and wine glasses Live prototype
The Wedding TableCandlelight does more than a pricey centerpiece — the calculator helps you prove it.
1

What are we celebrating?

Each event loads its own categories and realistic starting ranges. Planning something else entirely? Pick Custom celebration, name it yourself, and start from the closest template.

2

The basics

Guest count drives food, drinks and favors automatically.

100guests

Pick a date to see how far out you are.

$

The summary tells you honestly where you stand against it.

3

Your style of celebration

One tap rescales every line — then fine-tune below.

4

Build it line by line

Tap + / − to adjust. Switch a line off to skip it, or hand it to one — or several — padrinos, in full or in part.

Wedding budgetRanges show where most hosts land

Tool 02 · Host planning toolkit

Seat them on purpose

The seating chart builder, right alongside the calculator. From the Thanksgiving guide: do not leave seating to chance. Separate the historical instigators, seat the family peacemaker next to the wildcard, and put the politics-talker beside the person who can talk endlessly about their garden. Drag guests onto seats — or tap a guest, then tap a seat — and drag whole tables around the room until the plan feels right. The example below is a family feast; swap in your own names.

Your guests

Tag the personalities, not just the names — the builder watches each table and flags risky mixes for you.

Not seated yet — drag or tap

The host's seating rules

Separate the instigators. Two people with history should never share a table edge — different tables, ideally different sightlines.

Buffer every wildcard. A peacemaker within one seat of a wildcard or a politics-talker turns a debate into a story.

Anchor the quiet ones. Seat quiet guests and plus-ones next to a chatty storyteller, never in a corner of strangers.

Place cards settle it. Once the chart feels right, download it and write the place cards from it — no day-of drifting.

Add a table Drag a table by its gold header to move it around the room.

Padrino asks · Proposal first, invoice second

First the honor. Then the invoice.

Being asked to be a padrino is an honor — like the anillos moment, it should never land like a bill. So every ask goes out in two beats. Beat 1 — the proposal: a beautiful little card that asks “¿Quieres ser mi padrino?” — or “¿Quieres ser mi madrina?” for the women in your life (padrino is the word for the men, madrina for the women — you pick per person, right under their name in Step 4) — no amounts, no group-chat math, just the honor and your personal note. Beat 2 — the details: the moment they say yes, the invoice and participation agreement unfold — what they're covering, their share, what's left, and the exact “please cover by” date. They can cover all of it or just their part, and if the cake needs three people, each padrino gets their own proposal with only their share inside. Preview any ask below: tap ¡Sí! on the proposal card, just like they will, and watch beat 2 open — then send the whole thing by email or text.

Your details for the notice

One deadline for every ask — it prints on the invoice, the email, the text and the agreement.

Add your event date in Step 2 and “2 weeks before” becomes a real date automatically — or pick a custom date above.

When a padrino says yes, they’re saying yes to the amount and the date — that’s the whole point: no chasing anyone the week of the party.

Adds two examples to the Cake line above — Tía Rosa as the madrina, Uncle John as the padrino ($325 each on a $650 cake) — so you can see a split, the progress bar, and both proposals, each asking with the right word. Rename them, change the amounts, add a third — or delete them.

What the “agreement” is: a friendly, written participation confirmation — not a loan and not a legal contract. It simply confirms the item, the pledged amount, and the timing so nobody has to remember a verbal promise. Either side can talk to the host if plans change.

Hire help that fits this budget

This is the vendor section sketched inside your prototype: instead of a generic directory, every pro below is priced against the exact budget you just built above. Change a line, a tier, or the guest count and the fit badges update with it. The listings are samples showing the format — real local pros take these spots at launch.

No sample vendors in this category — try “All categories” above.

Coming at launch · The full listing

And when a pro gets their own page

The grid cards above are the quick look. A full wehost listing is one simple page — who they are, what they do, and a little about the person behind it — so a host can feel like they already know them before the first message. Here's the format, mocked with a sample planner:

Illustrated portrait of Marisol Vega, a smiling event planner holding a clipboard in front of a candlelit celebration table Sample listing

Meet your planner

Marisol Vega

Marisol Celebrates

Planning · Styling · Day-of coordination

Covered by the wehost promise ✓
  • Experience8 years planning parties of every size — backyard birthdays to 200-guest weddings
  • ServingLos Angeles & the Valley — happy to travel up to an hour for the right party
  • SpecialtyEvery celebration, honestly — quinceañeras and family parties are her favorite, bilingual English/Spanish

Services — what she actually does

Full planning

From first idea to last dance — she handles it all, you just show up.

Partial planning

You've started; she jumps in where you need a hand most.

Day-of coordination

So you can actually be at your party — she runs the timeline, vendors and surprises.

Table styling

The tablescape help — rentals, candles and the little touches that photograph well.

A little about me

  • I love a good cumbia break in the middle of any party
  • Started with my tía's quinceañera — planned on a kitchen-table budget
  • Must have cafecito before any setup day — non-negotiable
  • I miss playing soccer on Sundays — now it's vendor-load-in cardio

“More than a planner, I'm an extra pair of hands from your own family — just one who brings a timeline.”— Marisol

Gallery — her work, up close

Sample gallery
Candlelit wedding table styled with white roses, gold votives and glowing pillar candles
Candlelit wedding table
A quinceañera in a blush pink ballgown twirling in a flower-filled hall with string lights
Quinceañera, blush & gold
Baby shower table in soft pinks with roses, taper candles, macarons and an ombré cake
Baby shower, soft pinks
Bright birthday table with pastel balloons, bunting, fresh roses and a sprinkle cake with one lit candle
Birthday table, bright & homey

From her shop — take a little Marisol home

Optional add-on

A vendor's page can sell a few favorite things, too — only if they want to. Nothing to sell? The page works just fine without it. Here are Marisol's two:

Watercolor illustration of Marisol's tablescape styling kit: an open box with a sage linen runner, terracotta napkins, gold votives, taper candles, white roses and blank place cards Sample listing

For your table

The Tablescape-in-a-Box Kit

The table in her photos, in a box: a sage linen runner, six terracotta napkins, gold votives, taper candles and blank place cards — enough for a table of eight.

$45 sample price

Covered by the wehost promise ✓
Watercolor illustration of Marisol's party planning guide: an open spiral-bound planner with a terracotta cover, a checklist page, a gold pen and a cup of coffee Sample listing

For do-it-yourself hosts

Marisol's Party Planning Guide

Her step-by-step playbook in a spiral-bound book: timelines, budget worksheets, the questions she asks every vendor, and her day-of checklists. Cafecito not included.

$24 sample price

Covered by the wehost promise ✓
@marisolcelebrates hello@marisolcelebrates.example marisolcelebrates.example Sample contact details — a real listing links straight to the pro.

How it earns later: pros pay to be featured in spots like these, hosts send quote requests straight from the card, and booking through wehost can carry a small commission. In this sketch, “Request a quote” simply adds the pro to your shortlist so you can see the flow. Found your pros? Read the contract guide below before you sign anything.

Are you a vendor? Get free lead alerts in your area ↓

The wehost shop · Coming at launch

The Attire & Styling Suite

The outfit is part of the party too. This is the shop corner of wehost: curated party and special-occasion wear that doesn't need a special-occasion budget. Four corners to start — bridal, quinceañera, prom and groom — each look picked to photograph beautifully and priced to keep the party fund intact.

Covered by the wehost promise — if it arrives wrong, doesn't arrive, or isn't what you expected, we help make it right.
Watercolor illustration of a bride in an ivory A-line gown with lace sleeves, holding a bouquet of white roses Sample listing

Bridal

The Garden Aisle Gown

Soft lace sleeves and a skirt made for dancing — no appointment, no pressure, no four-figure price tag.

$189 sample price

Covered by the wehost promise ✓
Watercolor illustration of a quinceañera twirling in a blush pink ballgown with gold embroidery and a small tiara Sample listing

Quinceañera

The Blush Twirl Dress

All the princess, none of the panic — layers of blush tulle with a little gold sparkle, built for the big twirl.

$159 sample price

Covered by the wehost promise ✓
Watercolor illustration of a girl in a sage green satin prom dress with thin straps, holding a small clutch Sample listing

Prom

The Sage Satin Dress

Simple, shiny and easy to move in — the one she'll still love in the photos ten years from now.

$89 sample price

Covered by the wehost promise ✓
Watercolor illustration of a groom in a charcoal suit with a terracotta tie and a white boutonniere Sample listing

Groom

The Charcoal Two-Piece

A sharp suit he'll actually wear again — weddings, anniversaries, every big night after this one.

$149 sample price

Covered by the wehost promise ✓

Sample looks, sample prices — real pieces from real sellers take these spots when the shop opens. Same promise as booking a vendor: shop with us, you're covered.

Questions · Answered plainly

Frequently asked questions

The questions hosts, padrinos and vendors ask most — answered the wehost way: short, honest and in plain language. Tap any question to open its answer.

Getting started

What is wehost?

wehost helps you plan a beautiful, stress-free celebration on a realistic budget — all in one place. Build your budget, split costs with padrinos, find vendors, and plan your seating, without the stress.

Is wehost free to use?

Yes. Building your budget, splitting it with padrinos, and using the seating chart are free. Vendors only pay if they choose featured listings or growth tools.

What kinds of events can I plan?

Any celebration: weddings, quinceañeras, birthdays, baby showers, proms, bachelorettes, graduations, anniversaries, holiday parties — or name your own custom celebration.

Padrinos

What is a padrino (or madrina)?

Padrinos are the people who love you enough to help throw the party — like godparents for your celebration. They cover part of a line item, like the cake or the DJ.

How does splitting the cost work?

Pick a line in your budget, invite your padrinos, and each one covers part or all of it. You see exactly what’s covered and what’s left, live.

Do padrinos pay through wehost?

First they claim a line — no money moves until you’re ready. When payments go live, they pay securely through wehost, and the money goes straight to you.

Vendors & booking

How do I find vendors?

Vendors are matched to your budget — you see who fits each line. Filter by ZIP and category, shortlist your favorites, and request a quote.

What is the wehost promise?

Book with us, you’re covered. If something goes wrong, we help make it right — fair for hosts and vendors. Bookings and shop purchases are covered.

What if a vendor cancels or doesn’t show up?

Tell us and we’ll mediate. If the vendor didn’t deliver what was agreed, we issue a refund through Stripe, straight back to your card.

Your privacy

Is my budget private?

Yes. Your budget is yours — we never sell it or share it with anyone.

For vendors & planners · Every celebration, not just weddings

Party leads. In your area.

Tell us your specialty and city. Get relevant party opportunities by email as they become available, then connect with hosts directly. And these aren't generic blasts: wehost leads come from the budget builder above, so each one arrives with the event type, guest count and the budget line the host already set for your category.

Your craft. Your clients. Your bookings.

01

Tell us about your business

Share your specialty and service area so we can make relevant connections. Thirty seconds, no account to create.

02

Hear about local opportunities

Receive relevant party leads by email as they become available — matched to your specialty, your city, and a real host budget.

03

Take it from there

Choose the opportunities that fit. Discuss details and book directly with the host — wehost never sits between you and your client.

Free party lead alerts

Send opportunities my way.

No account or credit card needed. Unsubscribe anytime.

Planners, you're a category of your own — on purpose. Your leads are full celebrations, not single lines, and planners double as wehost partners: bring your clients onto the budget builder with the white-label calculator instead of competing with a $500 one-off. Same free alerts, bigger door.
I agree to receive relevant party lead emails from wehost. I can unsubscribe anytime. Privacy notice

Free to join. No platform fees. You choose which leads to pursue.

You're on the list!

We'll email your first leads as hosts near you build budgets.

What happens next

  1. Watch your inbox — alerts arrive as matching hosts build budgets, no portal to check and no app to download.
  2. Pick the leads that fit your calendar and your prices. Skip the rest; there's no penalty and no per-lead fee.
  3. Reply and book directly with the host. Your craft, your clients, your business.

Example alert · Sample

Your first alert could look like this

  • EventWedding
  • Guests100
  • Host's total budget$0
  • Your category line—

This is a prototype demo — nothing was stored or sent, and no email will actually arrive. At launch, this signup is the real one.

A few things to know

Is joining free?

Yes. Lead alerts are free to join and free to receive — no platform fees on alerts and no credit card required. If wehost later offers optional paid extras, like a featured directory spot or premium mini-publications, those will be clearly labeled and entirely up to you.

Are leads or bookings guaranteed?

No — and we'd rather say that plainly than overpromise. Lead volume depends on hosts planning parties in your area, and hosts choose who to book. Bookings are not guaranteed; what we can promise is that every alert comes from a real host who built a real budget.

Who is this for?

Anyone who makes celebrations happen: DJs and musicians, decorators and florists, taco carts and caterers, photographers, bakers, bartenders, venues — for weddings, quinceañeras, birthdays, baby showers, bachelorettes, gender reveals, graduations, anniversaries, prom and holiday parties. Event planners get their own category, Planners & Day-of Coordinators, because a planner's lead is a whole celebration, not a single line.

Can I stop receiving emails?

Anytime. Every alert email carries an unsubscribe link, one tap stops them, and there's no account to close because you never had to make one.

Before you sign: the wehost contract guide

You found the vendors and the budget fits. The last place hosts accidentally overpay is the contract itself. This guide translates the clauses every vendor agreement contains — deposits, cancellations, liability — into plain English, with the exact words to look for and the questions to ask before your name goes on the line.

The hook — read this first

“Did you know nearly half of all couples go into debt for their wedding? Here is the exact contract clause you need to check right now so you don't accidentally overpay.”

That clause is the minimum guarantee, below. It's two sentences in most contracts, it rarely gets explained out loud, and it's where a smaller-than-expected guest list quietly turns into a much bigger bill.

Check this clause first

The Minimum Guarantee — the “pay for guests who don't come” clause

Most venue and catering contracts make you guarantee a minimum number of guests — or a minimum spend — and charge you for that number whether or not those people show up. If you guaranteed 150 and 112 attend, you still pay for 150 plates. The trap is timing: some contracts lock your final count 30 or more days before the event, when RSVPs are still guesses, and every late “yes” above the guarantee gets charged at a higher per-person rate.

Words to search for in the contract

  • “Minimum guarantee” / “guest count guarantee”
  • “Attrition” — a penalty when attendance falls short
  • “Final count due” — and the date next to it
  • “Food & beverage minimum” — a spend floor, not a headcount

Ask this before you sign

“When is my final guest count locked, can I set the guarantee at about 80–90% of my expected guests, and what happens — in dollars — if fewer people come?”

Then do the math against your budget above: a guarantee set 20 guests too high on a $65-per-guest catering line is $1,300 paid for empty chairs.

Plain-English wording to look for — or ask to add

“Final guest count is due 7 days before the event. The guaranteed minimum is 90% of the final count. If attendance is lower, the host pays the minimum only; if attendance is higher, additional guests are billed at the same per-person rate stated in this agreement.”

1

Deposit & payment schedule

What it means

A deposit (often called a retainer) reserves your date, and the rest is due in scheduled payments. “Non-refundable” usually applies to the deposit only — check whether later payments are treated the same way.

Watch for

A large deposit due before you've seen a full itemized total, payment deadlines with automatic late fees, and final balance due before the event with no walk-through or final-count adjustment.

Ask this

“How much is due today, what exactly does it hold, and which payments are refundable if plans change?”

Healthy pattern

Deposit to book → one mid-planning payment → final balance 7–14 days before the event, after the final guest count. Every amount and date written into the contract itself — not just in emails.

2

Cancellation & postponement

What it means

Two different doors: cancelling ends the agreement (usually on a sliding scale — the closer to the date, the more you owe), while postponing moves your deposit to a new date. Many contracts quietly offer one and not the other.

Watch for

“All payments non-refundable” with no timeline, no postponement option at all, or a reschedule window so short (like 30 days) it's unusable. Also check whether the vendor can re-book your original date and still keep everything.

Ask this

“If we have to move the date once, does our deposit transfer in full — and how far out can the new date be?”

Plain-English wording to look for

“Host may postpone once, up to 12 months, with the full deposit applied to the new date. Cancellation refunds follow the schedule in this agreement, minus services already provided.”

3

What's included — and the fees on top

What it means

The headline price is rarely the final price. Service charges, staffing, delivery, setup/teardown, cake-cutting, rentals and tax may sit on top — sometimes shown as “++” (price plus tax plus service charge).

Watch for

A “service charge” and an expected gratuity on the same line (they're not the same thing, but you shouldn't unknowingly pay both at full rate), plus open-ended phrases like “additional fees may apply.”

Ask this

“Can I see the all-in total — every fee and tax included — for exactly what's listed here?”

Plain-English wording to look for

“The total below includes all service charges, staffing, delivery and taxes. No additional fees will be added without the host's written approval.” Compare that all-in number to the line in your budget above.

4

Liability, insurance & the “what if” clause

What it means

Liability language decides who pays when something goes wrong — a guest is injured, property is damaged, or weather or illness (often called “force majeure,” events beyond anyone's control) forces a change. Some venues also require you to buy event liability insurance.

Watch for

Language making you responsible for all guests' damage with no cap, a vendor accepting no responsibility even for their own equipment or no-show, and no plan at all for weather if your event is outdoors.

Ask this

“Are you insured, what does your policy cover, and what happens — step by step — if weather or an emergency forces us to move or cancel?”

Plain-English wording to look for

“Vendor carries general liability insurance and is responsible for damage caused by vendor's staff and equipment. If a force majeure event prevents the event, payments transfer to a mutually agreed new date.”

5

Hours, overtime & load-out

What it means

Contracts rent you a window of time, not a whole day. This clause sets setup access, the hard end time, and what each extra hour costs — for the venue, the DJ, the photographer, everyone.

Watch for

Overtime billed in full-hour blocks at premium rates, a music-off time earlier than you assumed, and teardown deadlines that put you on the hook for a cleaning or late-exit fee.

Ask this

“What time can we get in, what time must we be fully out, and what does one extra hour cost — in writing?”

Plain-English wording to look for

“Rental includes access from [time] to [time]. Overtime is billed at $[amount] per hour, only with the host's approval on the night.” Then sanity-check it against your venue line above.

6

If the vendor can't make it

What it means

People get sick and businesses close. This clause (sometimes called substitution or vendor cancellation) says whether the vendor sends a qualified replacement, lets you approve them, or refunds you — and how much.

Watch for

The vendor may cancel with only a deposit refund days before your event, or may substitute “any available” replacement you never approved — a particular risk with photographers, DJs and planners you chose for their specific style.

Ask this

“If you personally can't be there, who replaces you, do I get to approve them, and what am I refunded if I'd rather not proceed?”

Plain-English wording to look for

“If vendor cannot perform, vendor will provide a qualified substitute subject to host approval, or refund all payments in full within 14 days.”

The 60-second pre-signing checklist

Run every contract — venue, caterer, photographer, all of them — down this list before you sign.

  • The all-in total is written down — fees, service charge and tax included, and it matches the line in my budget.
  • My minimum guarantee is realistic — set near 80–90% of expected guests, with the final-count date as late as possible.
  • I know which payments are refundable — and the exact dates that changes.
  • Postponing is covered — my deposit transfers if the date has to move.
  • Times are explicit — load-in, hard stop, load-out and the overtime rate.
  • The “what if” plan exists — liability, insurance, weather and vendor no-show, in writing.
  • Everything promised is in the contract — if it was only said out loud, it isn't agreed yet.

How deposits usually flow

A typical, healthy pattern across most vendor types — use it to spot a schedule that asks for too much, too early.

  • To book & hold your date≈ 25–50% deposit
  • Mid-planning (optional)≈ 25%
  • Final balance7–14 days before
  • Refundable?Deposit usually not

Padrino tip: if a padrino is covering a line, note in your budget above when that vendor's deposit is due — sponsors can claim the line now and pay when the installment lands, instead of all at once. In Padrino asks, pick “When the vendor deposit is due” as the deadline and the ask carries that timing for you.

This guide is plain-English education from wehost to level the playing field — it explains the clauses hosts most often meet, but it isn't legal advice and the sample wording isn't a substitute for a contract reviewed by a professional. Rules vary by state and vendor; when a contract is large or anything feels unclear, a one-hour review before signing is money well spent.

The padrino idea, built for every party

In real life, celebrations are already group-funded — one person covers the cake, another the music, another the dress. It just happens in chaotic group chats and cash envelopes. wehost makes it one calm list anyone can claim.

One

Build your budget

Use the calculator above until the number feels honest — not aspirational, not scary.

Two

Split a line any way you need

Any line can be covered in full by one padrino, or pitched in on by several — cake at $200 + $200 + $250, for example. Add a padrino tab for each person, type their amount (or tap “Cover all” / “Split evenly”), and watch the line fill up.

Three

Send the ask in writing

Each padrino gets their own notice by email or text: a warm ask, an invoice-style breakdown of just their share, and a simple participation agreement. No awkward asks, no duplicate gifts, no envelope math.

Where wehost goes from here

This calculator is step one of the plan for thewehost.com — audience first, then accounts, then the full celebration platform.

Now · v1

The Budget Builder

This prototype: event types, guest counts, steppers and a live, honest total for every celebration.

Next · v2

Save & invite padrinos

Sign in to save your budget, then invite padrinos to claim and cover specific lines — for weddings, birthdays, showers, prom and more.

Then · v3 — previewed above

Shop the look, hire the help

Curated attire and styling for brides, quinceañeras, prom and grooms — plus the vendor directory sketched in the section above, matched to each host’s budget and ZIP.

Send my estimate

Like the floral builder that inspired this one: fill this in and you’ll get a copy of your budget to keep. In this prototype, “send” downloads your budget and opens a ready-to-send email draft — nothing is stored or sent behind your back.

$0
Your share $0 · per guest $0
See summary